TRANSACTION

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Transaction Module:

- In the Transaction Module, this is where the E.P.P. transactions will be processed.

-When you hover your mouse over the transaction tab, a sub-menu will appear beneath, click the balance check.

-After clicking, a small menu will appear, which contains, Main control and View.

-Under Main control there are two options; Check Balance and Update Balance, and in View; there is View Transaction.

CHECK BALANCE

Check Balance:

Navigating to Check Balance

-To Check Balance, When you hover your mouse over the transaction tab, a sub-menu will appear beneath, click the balance check.

-Under Main Control, press Check Balance.

A Check Balance form will appear, The Check Balance form contains; Store, Requested by,Credit Limit, Available Balance.

STEP 1:
Pick Desired Store.

STEP 2:
Click on the requested by textbox, then press F2.

*After Pressing F2 a Search Employee Form will appear.

STEP 3:
Search for an Employee.
Using their basic information like, Employee no., Last name, First Name, and Middle Name.

STEP 4:
Click on the Desired Employee and press select or double click.

*You will be redirected to the Check Balance form, with the Employee's Credit limit and Available Balance.

STEP 5:
Press the Print Button. 

*After Pressing the Print button, A Browser Pop-up will appear, it contains a downloadable and printable PDF file.

The PDF file contains the Employee Information, which are; The Date/ Time of the Transaction, Company, Employee No., Complete Name, Department, Credit Limit, and Available Balance.

It also contains a small fill-up form, which will be filled up and signed by the cashier, the employee and an Approval form which contains Approved no. of installments, Purchase amount, and approved by whom and signature.

• Approval form only to be filled if total amount exceeds the Credit limit or No. Maximum Installments (6).

UPDATE BALANCE

Navigating to Update Balance

To Update Balance, When you hover your mouse over the transaction tab, a sub-menu will appear beneath, click the balance check.

Under Main Control, press Update Balance.

A Serve Order form will appear,the Serve Order form contains; Store, Order by, Transaction date and No., Deduction Code, Total SD Amount, Installment, Payroll Deduction Amount, Credit limit, Available Balance.

STEP 1:
Choose your desired Store.

STEP 2:

Click on the Order by Textbox, and Press F2. After

• Pressing F2 a Search Employee Form will appear.

STEP 3:
Search for a Desired Employee, using their basic information like, Employee no., Last name, First Name, and Middle Name.

STEP 4:
Click on the Employee and press select or double click.

• Pressing Select, you will be redirected to the Serve Order Form, with the Employee's Credit limit and Available Balance.

STEP 5:
Enter the desired; Transaction no., The Deduction Code, Total SD Amount, Installment.

 STEP 6:
 Press Save.

• If you entered a Total SD Amount of 500 and below, The installment will automatically be "1"

but you may change the installment to "1 - 6".

• If you Entered a Total SD Amount of 501 and above, The installment will automatically be "6"

but you may change the installment to "1 - 6".

• Exceeding 6 installments, an "is approved, with a check box and an Approver" will appear.

you should check if the documents presented are approved and by whom, and press the check box and select who approved the document and proceed with the transaction.

• If the installment is exceeding 6, and the documents is not approved, discontinue the transaction.

• If the Total SD Amount is exceeding Available Balance, A Message box will appear containing a warning,

• The Transaction would also need an Approval before continuing Transaction, otherwise Discontinue Transaction.

VIEW TRANSACTION

Navigating to View Transaction

-To view transactions that have been made; When you hover your mouse over the transaction tab, a sub-menu will appear beneath, click the balance check.

-After clicking, a small menu will appear, which contains, Main control and View.

-Under view, there is View Transaction, click it

-After clicking you will be redirected to Transaction List page.

 STEP 1:
 Enter Date From.

 STEP 2:
 Enter Date To.

 STEP 3:
 Click view button.

• details list box, all transaction/s will appear based on a certain span of dates you entered.

• You may also enter information on the transaction list,to make the list shorter and more specific,

whether its Emp. no., Name, Store, Installment, Deduction Amt., Total, Amt., Transaction no., Transaction Date, Is posted, Is Cancelled, and when was the transaction was created.

-If you pressed through the results on the Details list box, As long as the "Is Posted", and "Is Cancelled" is set to "0",The Two buttons will be activated. The buttons are; Cancel Transaction, and Edit Transaction.

-If any of the "Is Posted" or "Is Cancelled" is set to "1" to any transaction, The the two buttons; Cancel Transaction and Edit Transaction will be Deactivated.

Cancelling a Transaction

 STEP 1:
Find the transaction you want to cancel, click it, and press Cancel Transaction Button.

A Message Box will appear containing confirmation.

 STEP 2:
Press Yes to continue and No to Cancel Cancellation of transaction.

Editing a Transaction

 STEP 1:
 Find the transaction you want to Edit, click it, and press Edit Transaction Button. 

• After Pressing Edit Transaction Button, An "Update Transaction Form" will appear,

 STEP 2:
 Now edit the Transaction information you want to Edit.

 STEP 3:
Press Save.

REFERENCE

SGMP EPP Manual document

Main Page > Application Development Team > System Manual > Employee Purchase Program Manual