Difference between revisions of "Electronic TK Record Filing"

Revision as of 08:53, 20 June 2016

1. Open your Browser (preferably Mozilla Firefox/ Google Chrome) 2. Use the address listed below:

use the above link when using internet or outside the company premises

use this link when you are inside the company or using a local network

Login: When account’s password was currently set to init1234 (initial password) the system will directly/automatically link you in the module where you will change your password (after inputting your username and the initial password in the login page). Change password module will ask you to input your preferred password. When password was updated kindly input your username (employee number) and your password in the login page then click Login button.

Wishing to change again your password? Simply click Maintenance menu (as shown above) and choose change password and type your preferred password then click save. (This is accessible only if you input/login a correct username and password)

EMPLOYEE ACCESS: Transaction Entry: This module is for checking/filing specific timekeeping transaction (LEAVE, OVERTIME, OBTP AND UNDERTIME

NOTE: Coverage date of the current pay period will display in every transaction. Only Leave Transaction display additional number of days. Use military time in indicating time Filing Leave:.

1. Click the Add button placed on the upper right side of the table.

2. Choose the date when you will file your leave.

3. Select a Leave Option.

4. Select a Leave Type.

5. Choose who’s your Initial, Final Approver, Reliever and Reason. (Don’t include (‘) apostrophe in inputting your reason and your initial and final approver can be the same.)

6. After completing all the fields click SAVE and submit your Leave application for initial and final approval.

7. A check icon beside the Leave Option will display. It means that the leave was already sent to your initial approver (incase you select the same initial and final approver the column in recom will automatically display YES)

8. In recom. (Recommendation) and approval column, YES/NO box will appear. YES means leave was approved while a no means the leave is disapproved. If in case your leave was already approved and you decided decline the leave you filed, please inform your superior/head to disapprove your leave application. This is necessary for employees to be able to have access again and delete the data.

9. You can delete leave by clicking button (but be sure your final approver did not yet approved the specific leave you wish to delete). Beside this button you can view the status of your leave.

Filing Overtime: 1. Click the Add button placed on the upper right side of the table.

2. Choose the date when you will file your OT.

3. Input your Estimated OT Hours. On regular days, OT starts at 18:30 (6:30Pm). (Use only military time format/24hour format).

Note: OT is computed in multiple of 30 minutes.

Example:

               time in         time out             actual         OT hrs

Regular OT: 8:00 20:15 18:30 20:00

Sat & Sun: 10:01 17:15 10:30 17:00

4. Input OT purpose. (Don’t include (‘) apostrophe in inputting your reason and your initial and final approver can be the same.)

5. Choose your initial and final approver. approver (incase you select the same initial and final approver the column in recom will automatically display YES)

6. After completing all the fields, click save and submit to finally save your OT.

7. A check icon beside the est. OT hour and actual OT hours textbox will appear. It means that the data was already send to you initial approver.

8. In the approval column, YES/NO will appear on the box under initial and approval field. This represent if your OT application has been approved/disapproved.

9. You can delete file OT by clicking button (but be sure your final approver did not yet approved the specific OT you wish to delete) and so as the status of the filed OT can be view beside this button.

Filing Overtime: 1. Click the Add button placed on the upper right side of the table.

2. Choose the date when you will file your OT.

3. Input your Estimated OBTP Hours. (Use only military time format/24hour format).

4. Input your OBTP purpose.

5. Select your initial and final approver.

6. After completing all the fields, click Save and submit your OBTP application for initial and final approval.

7. A check icon beside the est. OBTP hour’s textbox will appear. It means that the data is already sent for initial and final approval.

8. On the approval column, YES/NO will appear on the box under initial and approval field. This represents if your OBTP application has been approved/disapproved.

9. You can delete data by clicking button.

How to file an Undertime Application?

In the home screen click transaction entry click the Undertime tab to go to the UT application for.

1. Choose a date where you will file your UT application. (The dates that you will see on your screen are the coverage date of the current pay period)

2. Input your Estimated UT Hours. Maximum of 2 hours before dismissal (Use only a military time format/24hour format).

Example:

 time in    time out   actual    UT hrs
  08:00      17:15     17:15     18:30

2. Input your UT reason. Click this button on the upper right corner of your UT form to display the additional entries.

After completing all the fields, click Save and submit your UT application for initial and final approval. A check icon beside the est. UT hour’s textbox will appear. It means that the data was already sent initial and final approval.

7. On the approval column, YES/NO will appear on the box under initial and approval field. This represents if your OBTP application has been approved/disapproved.

8. You can delete data by clicking button.

How to approve/disapprove an application?

In the home screen click TK Inquiry Management click the sup. Recommendation for initial approver and Head Approval for final approver sub menu click the right tab to go to the initial/final application form.

An email will be sent to notify the initial/final approver that a new leave, OT, OBTP and undertime application is filed by his/her subordinate

Upon opening the module click leave details icon. A new form will appear.

Recommendation field select Approved and Disapproved. Press Submit

TK Inquiry Management 1.Move the mouse over to to navigate the sub menus.

2.Click this button to access the Initial Approver module.

3.Choose a tab where the initial approver needs to process.

4.Click this button to access the head / final approver module.

Reference

ETK User Guide_edited document