Difference between revisions of "TIMEKEEPING MANUAL"

Revision as of 08:50, 1 August 2016

   Process of (Uploading a Bio-metrics,Accessing Timekeeping Module,Processing the Attlogs,Computation of Manhour,Creation of Timekeeping and Printing of Timekeeping Reports)

   First, go to the SPGC–ePayroll. When you open it There is a button for Data Maintenance,Employee,Transaction Entry,Processing,Reports and Utilities.

   A. Uploading of Bio-metrics

   The uploading Bio-metrics ,First click on Utilities button.Then under it, is the TK Bio-metrics Attlogs.

   To upload attendance of the Employee from the Bio-metrics to the system.

   Then the Attlogs Uploading Module wilL display, next click on BROWSE to drop a file.

   After clicking on the Browse,next Select Attlog File you want to drop then be sure that the filename formatted as (1_attlogs.txt). Then click Open and it will drop on the Attlogs Uploading Module.

   Open to Drop the file

   Under the TK Biometrics Attlogs is the TK  Biometrics Attlogs Posting. There is a reminder indicated that you should select specified location to prevent the affection on the records. Then select on a file and click process.

   B. Accessing Timekeeping Module

  Next is the Accessing Timekeeping Module, Click on the Transaction Entry. Under it you will find Timekeeping.

    Timekeeping – Encoding the information about the employee and manage employee's timekeeping transaction.

    Under the timekeeping button, there is another button for Search, Reset, Process Attlogs and the Process Manhour.

    When you input an employee name in the Search box it will display the information. Then when you click the Reset button under the timekeeping it will go back to the first part of timekeeping and you will input another employee in the search box.

   C. Processing the Attlogs

   Then the Processing Attlogs it will display the Timekeeping Attlogs Processing. Which indicates the Location/Site, Date From and Date to. and you can now input data. You can input the value for Location, for date from and Date to.

   D. Creation of Timekeeping

   In the Timekeeping button, you can find the Search Box.Then you will now search for the employee you want to search and to check their employment information.

   At the right side is the Employee#,then when you Click it,the information Of the employee will display.

   Employee name that you Want to search.Then click The search button.

   After clicking on the Emp#. The name in the red box is the Employee you have search. Under it, in the black box is the Emp No. or the Employee number(each of the employee has 
   
   Their emp# followed by the FD ID  or the finger print ID of the employee which is 1048 and the Shift code which is the list of schedule of employee they choose.

   At the left side is the Status means if the employee is regular or Not. Then followed by the Pay Type which is the type of pay of the Employee. Next is the Location or where the company located.Then the company which is the name of the company. Lastly Is the cut-off period which is the date,when the employee have Their payroll.

 * DTR

   Date is under the cut-off period. Which is the starting date of the period up to the last date of cut-off.

   Day which the day of each date in cut-off period. 

   Type which indicates R(regular day) and D(rest day) And it change depends on the date if it is holiday. 

   Under the DTR, is the Original Schedule  in the red box which means the Original time that the Employee will come to the company.

   The black box is for Actual Time which means the exact time that the Employee enter the company.

   Last, the blue box  is for Encoded Time which is the time to be encode at the same time in actual time,you can edit the date if there is wrong in encoded time unless you save it.

   In the whole part of the record, The date was ended on 02/27/16 because it was written in the cut-off period that 02/14/2016 – 02/27/2016 only.

   In this button, it indicates the next day. Which means if your data in the encoded time is done you may now proceed to next day. Then in this situation, if you click the check box the plus (+) Will appear besides the data in encoded time for PM out because The activity is done.

   * Overtime

   The next button is the Overtime. You can also find their Original Schedule and their Actual Time. 

   Under it, there is text box for start and end. Then you can encode time here and click on Save then the record will be saved.

   It is considered an overtime,starting from the original time Pm out then when it exceed. It is now  the time for overtime

   * OBTP

   Then, the OBTP, It display also the Original Schedule and the Actual Time.In this button you will see a time box for Departure And Arrival. You can encode time in this timebox then save it then the record will display.

   Next is the Undertime. The Original Schedule and Actual Time are also included. In this button, there is a time box for From and To.It can be inputted a time for from and to, then it will display that the record is saved. 

   * SL/VL

   Then the Sl/VL button which display their Original Schedule and Actual Time. It has a text box for Leave Type, Leave Option and the Approval. And has a time box for Fld Hrs which is the (Filed Hours) and Pd Hrs which is the (Paid Hours).

   In the Leave Type button, You can select on Sick Leave, Vacation Leave,Solo Parent Leave,Bereavement Leave,Paternity Leave,Suspension And Others.

   In the Leave Option,You can Select on AM, PM and Whole Day.

   In the Approval button,You Can select on Approved or Disapproved

   * Leave Adjustment

   The next button is the Leave Adjustment. In the red box  it indicates Assumed Absent means if you are absent, where you need to input  Hrs to the Sick Leave Adjustment and Vacation Leave Adjustment.

   Next is the Assumed Present means if you are present it's like in the assumed absent then it has Faternal Leave Adjustment in the blue box.

   Indicates the Date Encoded, Sick leave, Vacation Leave, and user. When you click the Plus(+) sign besides the user it will display the company Entry and there is a text box for SL and VL.

   When you Encode the data here and click save to display the information for Sl and Vl.

   It will display the data on the Date Encoded, On SL/VL and the user.

   Time Vs. Rate

   Time vs. Rate is the next button, At the right side It indicates the hrs and rate Amount for the Basic=6339.44,VL=714.75,SL=0.00,LHOLPremium=601.90,SHOLPremium=0.00, When you Sum it all the total is 8564.76.

   Then at the left side indicates Tardy=43.64, undertime= 0.00 and absent=0.00. Then Deduction total is 43.64. You will get the total amount by Subtracting the total to deduction total and you will get 8521.12

   * Attendance Logs

   At the right side is for Raw Attlogs Trx History shows the Trx Date which indicates the date on when the employee enter the company. Then the day that the employee enter. It also Includes the time they enter the company and the remarks for In/Out.

   While at the left side is for Consolidate Attlogs In/Out which is the record that encoded depending on the Raw Attlogs Trx History shows also the Trx Date on When the employee enter the company, the day the employee Enter, then the time enter and time for the out. 

   Some of the Record are in blank because it depends on the time in Timeout of the employee in the Raw Attlogs Trx History.

   E. Computation Of Manhour

   Next, When you click on Process Manhour button in the timekeeping it will display
   The important reminders.The Pay Class is indicated, you need to Select whether Weekly or Monthly. 

   If you select Weekly the Select all only appear. While If you select on Monthly it will appear some of the Company.

   You need to select a Company Before you click on the Manhour.

   F. Printing of Timekeeping Reports

   Then lastly the Printing of Timekeepng Reports, Click on the Reports. Then Under it is the DTR In/Out,ManHour Prooflist, ManHour  Prooflist Per Company,ManHour Prooflist Per Employee, No Payroll Transaction, SLVL Remaining Per Employee.

   * Reports

   First, the report is the DTR Prooflist. Under it is the Year, Company, Pay Class, Cut-off and The location.

   You can select on the year 2015 and 2016.Then the company name, The Pay ClassWeekly or RNF, cut-off is depends on the company name and then you can select on the location of the company.

   Next, the report is the Manhour Prooflist. It's the same in the DTR Prooflist.

   Dialog box will appear when there is vacant In the input button, or there is no value on it.

   The difference is in the Pay Class,It has a Monthly and the VIP. And There is no location indicated.

   Then, the report is the Manhour Prooflist Per Company It's the same in the DTR Prooflist.

   Then, the report is the Manhour Prooflist Per Employee. Under it, Indicates the Year, Pay Class, and Employee No.

  Under the Year, you can select year 1999 up to 2016. The type of Pay Class which indicated the Weekly, Monthly and VIP.

Reference

PPTforTimekeeping_2 document